Office Manager
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School:
Durham Academy
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Location:
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Salary:
Salary: Grade 6 SCP 11 - 17. £25,979 to £28,770 * Pro rata to working weeks Actual Salary: £22,481.83 to £24,897.12
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Hours:
Permanent, 37 hours per week, Term Time
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Contractual Status:
Permanent
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Closing Date:
18th Mar 2024
- To organise and supervise administrative systems within the school, and to contribute to the planning, development and monitoring of support services and/or management of office staff, including coordination and delegation of relevant activities.
- To provide a professional, efficient & effective range of administrative, communication, data use and management activities across the school, in accordance with agreed policies and procedures, to ensure delivery of a first class service.
- To demonstrate excellent organisation skills.
- Maintain personal expertise, to be a role model and promote high expectations for all members of the Academies communities through your role within the structure.
- To model the values, ethos and vision of the Trust.
- Be aware of, comply and assist with the development of policies and procedures relating to child protection, health and safety, safety and security, confidentiality and data protection, reporting on all concerns to an appropriate person.
- Attend relevant meetings as required, including termly Academy Council meetings.
- Line Manage office staff and carry out Performance Management of office staff.
- Assess the development needs of administrative staff and liaise with relevant staff to ensure access to appropriate continuing professional development.
- Lead the development of effective administrative systems.
- Ensure that the office is staffed at all times during the school terms and to co-ordinate working days and annual holidays for office staff to provide cover during the school holidays as negotiated with the Headteacher as and when required.
- Communicate and liaise with teaching and non-teaching staff as appropriate including email/extranet correspondence.
- Coordinate the administration and aspects of organisation of other events e.g. concerts, Parents’ Evenings, end of term events.
- To deal with highly sensitive and confidential matters/situations.
- Coordinate staff recruitment procedures in line with Trust policies and procedures.
- Support the Trust HR & payroll team at a local level by maintaining staff records and files, assisting in recruitment processes such as by placing job adverts and applying for references.
- Be responsible for the induction, training and professional development of office staff.
- Maintain the Single Central Record ensuring that all staff are subject to enhanced DBS clearance and all directives, procedures and guidelines associated with DBS clearance are correctly applied to new and existing staff and all records are relevant and up to date.
- To be aware of the responsibilities under Data Protection Legislation for the security, accuracy and significance of the personal data held in the schools systems.
- To liaise with staff to ensure staff induction/leaver paperwork complete and filed.
- Monitor and ensure that administrative staff workloads and wellbeing are properly managed.
- To act as Clerk to the Academy Council, attend meetings and take notes.
- Responsible for ensuring the school website is up to date with statutory and school policies