Data & Administration Officer – Haughton Academy

Data & Administration Officer

Haughton Academy, The Education Village Academy Trust

Permanent, Term Time, plus 4 weeks

Band 9, SCP 24-27 | £34,314-£37,035 FTE | Actual Salary: £32,903 – £35,512

Haughton Academy, part of The Education Village Academy Trust, is seeking to appoint a Data & Administration Officer who has the drive and energy to work with the Leadership Group and Haughton staff so that data informs school improvement. It is recognised that the role is diverse and consequently training may be required in certain areas. Continuous Professional Development is a strength of the academy, and we will support any further training required.

We would like someone with:

• Drive and a relentless approach to providing a good service to staff within the academy.
• The commitment to developing data to support children to be the best that they can be.
• An innovative approach to providing support.
• The ability to work independently yet contribute to a wider audience.
• Excellent interpersonal, communication and motivational skills.
• High levels of presence, impact and integrity.
• The proven ability to perform at a high ability.
• An enthusiastic, flexible and positive approach to supporting staff within the academy office.

We offer:

• Excellent opportunities to develop your own professional practice through observation, training and networking.
• A personalised approach to development.
• A technology rich learning environment.
• A committed staff and support team.
• State of the art buildings and facilities.

Closing Date: Monday 23^rd June 2025 (4:00pm).

Shortlisting: Tuesday 24^th June 2025.

Interview Date: Monday 30^th June 2025

JOB PURPOSE: To be responsible for the academy’s development and use of their Management Information System (SIMS) to support school improvement and data systems including responsibility for producing timely data reports. To act as the GDPR Champion for Haughton Academy.

Main Duties and Responsibilities: 

• To oversee, develop and maintain the academy’s use of SIMS Management Information System and other data platforms across the academy.
• To produce and develop clear, concise, accurate information reports to support the academy raise in its commitment to the continuous improvement through the analysis and evaluation of key metrics, including the academy’s strategic indicators and external benchmarking data.
• To support Subject Leaders in the creation of Question Level Assessment spreadsheets and departmental trackers.
• To ensure that data returns are accurate and submitted on time.
• To act as GDPR Champion (point of contact), ensuring that all staff have read and completed data protection policies and completed appropriate training.
• To manage the archiving of pupil records in accordance with GDPR legislation and Trust policies.

SIMS:

• The management of SIMS and its role in raising standards across the academy.
• To input and maintain pupil records (admissions, leavers and in-year pupil common transfer files) and staff records.
• In liaison with the Principal ensure that the census information is accurate and submitted on time.
• Compete data checking exercises.
• Create pupil lists for annual pupil photos and upload photographs to SIMS.
• Liaise with the Assistant Headteacher for Outcomes regarding the development and production of pupil subject reports, maintenance of marksheets and progress grids.
• Ensure that pupil timetables are updated and accurate.
• Develop further SIMS reports to facilitate communication to parents/carers, analysis reports on behaviour, attendance etc.
• Provide data for the Principal’s report for the Education Standards Committee.
• Provide a bi-weekly data pack for the Principal (attendance, rewards, sanctions etc).

Other data platforms:

SISRA:

• Manage user accounts.
• Upload and maintain data.
• Set up of the qualification data set.

CLASS CHARTS:

• Create staff, parent/carer and pupil accounts.
• Export and analyse pupil behaviour data as directed by the Senior Assistant Headteacher.
• Manage Provision Map accounts

PARENTPAY:

• Create parent/carer and staff accounts.
• Support parent/carers and staff with any issues that may arise.
• Send subject and progress reports to relevant stakeholders.

ACADEMY COMMS:

• Informing and supporting new users how to access ParentPay.
• Support parent/carers with any issues that may arise.

GENERAL 

• Undertake training to develop further all aspects of the academy’s data management systems and to assist in the training of other staff.
• Ensure that the academy’s MIS software is up to date.
• To support the Year 6 transition process by creating the online data information forms, updating the paper versions and distributing to new intake parent/carers. Details to be entered into SIMS. ATF file to be imported into SIMS. Transition packs, including Free Academy Meal information and biometric forms.
• To undertake a range of administrative tasks to support the efficient running of the school office, for example;
  • To support staff with the collating of quotes for bus/coach hire.
  • To check, approve and process the academy’s invoices.
  • Answering the phone
• Maintain Wonde services and Free Academy Meals information.
• To perform any other reasonable task that your line manager may ask from time to time.

SUPPORT FOR THE ACADEMY:

• Be aware of and comply with policies and procedures relating to child protection, health, safety and security and confidentiality, reporting all concerns to an appropriate person.
• Be aware of, support difference, and ensure all pupils have equal opportunities to learn and develop.
• Contribute effectively to the overall ethos/work/aims of the Academy and EVAT.
• Establish constructive relationships and communicate with other agencies/professionals, in liaison with the teacher, to support achievement and progress of pupils.
• Attend and participate in regular meetings.
• Recognise own strengths and areas of expertise and use these to advise and support others.
• Participate in training and other learning activities and performance development as required.
• The post holder must carry out his/her duties with full regard to the Trust’s Equal Opportunities and Racial Equality Policies in the terms of employment and service delivery to ensure that colleagues are treated and services delivered in a fair and consistent manner.
• To comply with health and safety policy and systems, report any incidents/accidents/hazards and take pro-active approach to health and safety matters to protect both yourself and others.

PLEASE NOTE THAT SUCCESSFUL APPLICANTS WILL BE REQUIRED TO COMPLY WITH ALL TRUST POLICIES, INCLUDING THE NO SMOKING POLICY.

THE POST IS SUBJECT TO ENHANCED DISCLOSURE AND DISQUALIFICATION BY ASSOCIATION DISCLAIMER CHECKS BEFORE AN OFFER OF APPOINTMENT WILL MADE. IT WILL ALSO BE SUBJECT TO RECHECKING AS APPROPRIATE.

For more information please review the attached person specification. 

To apply for this role, complete an application form and email it to peopleteam@educationvillage.org.uk